Why should you learn to punctuate in English properly? Many people have made successful careers out of not using the correct punctuation. Well there are several reasons why it is important to learn to be able to punctuate correctly: If you are competing against someone else, for example with your cover letter and CV Writing when you are applying for a job.
First impressions are an important part of gaining and keeping clients. You do not want to miss an opportunity because you misspelled a client's name or didn't know who you were addressing.
It's best to always know who you are writing to and to avoid using "To whom it may concern" in your letter. Inside Address All business letters should include the address of the recipient, called the inside address, near the top. Type the address about an inch below the date line, on the left side of the letter.
Include the person's full name, if you know it, as well as the business name. Also write out the full address, including city, state and ZIP code. If you are sending the letter to another country, include the country name on the line below the city.
Type the country name using all capital letters.
Titles You should almost always use a title when addressing a person in a business letter. For example, when typing out the inside address, write "Mrs. Ann Smith" instead of "Ann Smith. If that is the case, it is redundant to write "Dr.
If you are addressing a woman and you are not sure if she is married or not, always use "Ms. Multiple Recipients Handle a letter to multiple people in one of two ways. If you are typing a letter to a department, type the name of the department as the first line of the inside address, then the business name and rest of the address.
Below the address, write "Attention," followed by your primary contact in that department.
Another option is to address the letter to a single person, then type "CC" at the end of the letter, followed by the full name and address of any other person who will receive it.
Salutation Unless you have a personal relationship with the recipient, use the person's title and last name in the salutation.
If you are unsure of the title, use the full name, such as "Dear Lynn Smith.
Save commas for personal letters. If you are addressing multiple people in a department, write something such as "Dear Ladies and Gentlemen" or "Dear Doctors" as the salutation.Also write out the full address, including city, state and ZIP code. If you are sending the letter to another country, include the country name on the line below the city.
Save commas for. A good rule of thumb is to consider the purpose of the address. If you're informing someone of where something is, spell the address out in full: "The university's campus, located at Wascana Parkway, Regina, Saskatchewan, is situated at the edge of Wascana Park.".
10 grammar rules you can forget: how to stop worrying and write proper Guardian Style Guide author David Marsh set out to master perfect grammatical English – but discovered that 'correct' isn't. USPS abbreviations are used for both the street address and state, and there is no punctuation in the lines for the street address or city, state and ZIP code.
Write to Paul and Mary Moore, E Main St, Portage MI Commas Exercises. Teach your students about the many different ways they can use commas, whether in compound sentences, in a series, in letters and greetings, or in a variety of other ways, with these comma exercises.
The reason is "direct address." We use commas to show that we are talking to the reader, not about the reader. Hello, Rene. Danny, thank you for your thoughtful message.
If you have questions about commas, please write me. Or pick up a good reference book. For business letters, I recommend The Gregg Reference Manual.